Privacy notice

Who we are

This website is operated by Polaris Digital Solutions, LLC (“we”, “us”), which develops RevexOne. For any question about this notice or your information, email gopal@polarisit.io.

This notice covers this website and its forms (Book a demo, Pricing and Contact). It does not cover the RevexOne application itself; information in the application is handled under each customer’s agreement with us.

What we collect

• What you type into a form: your name, work email, company, country, role, phone number (optional), the programs and systems you tell us about, and your message.
• Your choice about updates: whether you ticked the box to receive occasional updates.
• Technical details: the page you sent the form from, any campaign codes in the page address (such as utm_source), and your network (IP) address. We use the IP address to limit repeated or automated submissions.
• Standard web server logs: like most websites, our server records requests (IP address, page, browser type and time) to keep the site secure and working.

Please do not send compensation records, employee data or confidential transaction files through the forms.

What we do not do

• We do not sell or rent your information.
• We do not use advertising or analytics trackers on this website, and we do not set tracking cookies.
• We do not send you marketing emails unless you ticked the updates box. You can stop them at any time.

Why we use it

We use your information to reply to your request: to arrange a walkthrough, to prepare a proposal, or to answer your question. We also use it to protect the website from abuse. You give your consent by sending a form, and you can withdraw it at any time by emailing us.

Where it is kept and who handles it

• Requests are stored in our database on servers hosted by Amazon Web Services in the United States.
• A copy of each request is emailed to our team’s mailbox, provided by Microsoft 365.

These providers process the information only to provide their services to us. If you are in India, the United Arab Emirates or elsewhere outside the United States, your information is transferred to and kept in the United States.

How long we keep it

We keep form requests for up to 24 months from when you send them, then delete them. We delete them sooner if you ask us to. Web server logs are kept for about 14 days.

Your choices and rights

You can ask us to:

• show you the information we hold about you,
• correct it,
• delete it, or
• stop using it.

Depending on where you live, you may have further rights under local law, including India’s Digital Personal Data Protection Act, 2023, the UAE’s Personal Data Protection Law, and US state privacy laws. To make a request, or to raise a concern or grievance, email gopal@polarisit.io. We aim to respond within 30 days.

How we protect it

The website and its forms use encrypted connections (HTTPS). Access to stored requests is limited to the people who need it to respond to you. No method of transmission or storage is completely secure, but we work to protect your information.

Children

This website is for businesses. It is not directed at children, and we do not knowingly collect information from anyone under 18.

Changes to this notice

If we change how we handle your information, we will update this page and its “Last updated” date.